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This category is relatively easy to define but needs to be fairly sizeable to attract the participants. There is a volume and delivery requirement with a quality which needs to be met. The higher the volume, the more ability there is to negotiate on cost. Leaving yourself options for dual sourcing by a careful Lot structure might be a way forward. When there are several operations required, you could examine splitting this out into several Lots but also keeping a Lot for the combined operations. This will generate more options and improve liquidity for the final Event.
Delivery prices should be DDP if you want to accurately compare quotes from around the world. Also do not to forget to include any standards which the suppliers will require from your customers. Remember to think about whether you might need to run this event in the future, think about supplier agility and all the information that you might need to move quickly. Due to the high importance of quality when it comes to construction materials, it is recommended to include weighted questions within your questionnaires to form a balanced score card.
Cast your net far and wide. Many tenders of this nature will normally look at the local and national supplier base as well as the international. The liquidity here will greatly depend on the size of your spend. Construction material suppliers tend to be very large and often refuse to actively take part in an Event unless the spend is attractive to them. It’s not wholly uncommon to face resistance from suppliers within this category. Remember to talk to them and use the process as a sales opportunity; this can always help to get one more participant on board in a category where there may not be many possibilities. For more tips on how to engage suppliers, check out our blog here. Look to break the requirement into several Lots as discussed above to get maximum liquidity in each area.
If you have created a very detailed RFQ, you will have a handle on the complexities of implementation. This process needs to be very carefully thought out to ensure a smooth transition if you change supplier. Auditing of your potential choices is the best way forward to get the relationship onto the right footing and gain a true understanding of their capabilities. Many companies are nervous about switching suppliers for an important category such as this. This is completely understandable but these risks can be mitigated through careful planning of stock levels and lead times. Even though this might be a tough category to obtain the green light to tender online, it has great liquidity (generally) and definitely one that should be considered.
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